Scientific information

Symposia Abstracts Submission

The Local organizing Committee and the Board of the SRNT-E invite you to submit a full definitive proposal as of February 15th, 2016 and before May 15, 2016.

It is important to consider that this invitation does not guarantee inclusion of your symposium in the final program. The decision for inclusion will be made on the basis of the quality of your proposal, the balance of the different topics in the program, and restrictions on the number of time slots in the final program for symposia. We will let you know our decision not later than June 1.

To submit a proposal, please click HERE to download the Submission Form. Completed forms should be returned before May 15, 2016 by e-mail to

Please carefully read the ?Required Abstract Information? and the ?Abstract Format? guidelines as mentioned below.

The following information should be submitted before 1 May 2016:
1. Symposium organizer
2. Symposium Title
3. Short description of the symposium content
4. Chair of the symposium (name and contact details)
5. Four (4) abstracts (one for each of the lectures within your symposium). The abstract text bodies should consist of a maximum of 250 words each (excluding title).
Per abstract (as mentioned before, in total 4), please provide:
a. Name and affiliations of the speakers
b. Abstract Title
c. Abstract Text

A regular symposium has the following format: the total duration is 80 minutes, preferably with 4 international speakers and enough time for discussion.


1. The Scientific Committee will only accept original scientific material, which has not been published before. However, abstracts previously presented at local, regional or national scientific meetings may be submitted.
2. Abstracts should be submitted in English.
3. Abstracts may be submitted as of February 15th, 2016 but before May 15, 2016.

Abstract submission

  • To submit an abstract you need to register as an ACTIVE participant (HERE).
  • Afterwards you can add your abstract in the Registration Detail.
  • Registration fee doesn't have to be paid in order to submit an abstract - it may be paid upon abstract acceptance.
For more details please see the "HOW TO REGISTER" file

Required Information

Abstracts must be complete, relevant, balanced and written in good quality English. This will help review and selection by the Programme Committee. The following structure is strongly recommended when writing a balanced and well-designed abstract:

  • One or two sentences only on the background for the study; this should simply justify the study and not attempt to review the literature
  • One sentence clearly stating the main objective(s)
  • A summary of the methods (no more than one third of the abstract length)
  • A summary of the main results (no more than one third of the abstract length)
  • A one sentence concluding statement
  • One sentence with recommendations for practice or policy.

Conflict of Interest and Source of funding

In accordance with the policy of the Local Organizing Committee research that is funded by the tobacco industry will not be accepted. Moreover, persons affiliated with the tobacco industry are not allowed to attend scientific meetings or to participate in this conference.

You are required to state any Conflict of Interest and/or Source of funding.
Your research will not be accepted if it is funded by the tobacco industry.

All potential conflicts of interest (actual or perceived; financial or personal) that could result in bias or the perception of bias have to be disclosed at the time of abstract submission. Conflict of interest occurs when an author (or someone related to the author e.g. family member, spouse) has a relationship with any entity that has an interest (direct or indirect) related to the submission. Examples include:

  • Any form of support (financial or otherwise) for the study described in the abstract, or for other work that the author is involved in.
  • Financial relationships (which may be unrelated to the subject matter of the abstract) whereby the individual or a relative benefits by receiving a salary, royalties, consulting fees, speaker honoraria, ownership interests (e.g. stock or stock options), or other benefits.
  • Indirect benefits i.e. where the author, or author's institution, benefits from the results of the study. An example would be where the author (or their institution) runs a laboratory service which performs an essay that is discussed in the abstract.

Failure to declare a conflict of interest can lead to rejection of the abstract. Please note that it is best to practice 'full disclosure' and are on the side of caution; if in doubt, please include the item, and the Congress Committee will then decide whether or not it needs to be reported. Please include an explanation that includes the name(s) of the author(s) with the actual or perceived conflict of interest, name of the commercial entity, and the nature of the relationship.

Abstract Format

Abstracts should be formatted as follows:

Length: 250 words excluding title, authors, affiliation, source of funding and conflicts of interest

  • No images, tables, graphs or references
  • Please select your preferred presentation form
  • Topic
  • Title
  • Authors
  • Initials and last name only using capitals, no degrees/qualifications/titles
  • Separate from the affiliations with a single space line
  • Affiliations
  • Name of department, University/Institution/Company, City, Country (not postal address)
  • Use symbols (not superscript) to indicate author affiliation in the following order: * § %, and then ** etc.
  • Start each new affiliation on a separate line
  • Body text
  • Plain text
  • Separate from the source(s) of funding with a single space line
  • Source(s) of funding must be stated
  • Authors should state ?self-funded? if appropriate
  • All other sources of funding should be named giving the full title of each funding body
  • Use the format ?Sources of funding: XX?
  • Conflict(s) of interest must be stated
  • Authors should state ?none declared? if appropriate
  • All other potential conflicts of interest must be stated in full
  • It is the authors responsibility to consider where there may be conflicts of interest
  • Use the format ?Conflicts of interest: XX?
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